The vetting checklist that applies to every Melbourne specialist

BuildPilot does not yet match Melbourne builders. Until we do, this is the vetting method we would use ourselves. The first five checks below are specialist-specific; the rest are the core VBA + VMIA + ASIC checks that apply to every domestic builder working in Victoria.

• Ask when they typically engage - some custom builders join at concept sketch, others tender only on complete Contract Documentation drawings
• Ask for their prime-cost (PC) and provisional-sum (PS) allowance policy - PC/PS variances are the number-one source of custom-build overspend
• Ask for three completed custom homes handed over in the last 24 months with the client's permission to inspect
• Ask which architects and building designers they have completed multiple builds with - relationship builders resolve documentation ambiguity faster
• Verify current VBA registration and category on the public register at vba.vic.gov.au/practitioners/register
• Verify no active or recent disciplinary decisions on the VBA disciplinary decisions list
• Confirm Domestic Building Insurance (DBI) will be issued in the builder's name for your contract price under VMIA (all residential work over $16,000)
• Search the ABN on abr.business.gov.au - name, GST status, date of registration
• Confirm the entity is not under external administration on the ASIC register

The two custom-build contract models

Custom builds run under one of two contract frameworks in Victoria: fixed-price ABIC/HIA/MBAV template with a robust PC/PS schedule, or cost-plus with a not-to-exceed cap. Fixed-price is the default and fits 90% of custom briefs. Cost-plus is legitimate only for briefs with genuine unknowns (heritage restoration, complex ground conditions, difficult access) and requires a written management fee arrangement.

The four red flags that end the conversation

These four signals correlate strongly with builders who have failed or entered administration in Victoria in the last three years. Any of them = walk away.

• Requested deposit exceeds 10% of contract value (Victorian DBC Act caps deposits at 5%)
• Vague or evasive answer on DBI eligibility for your specific contract price
• Refusal to name the Registered Building Surveyor or to let you speak to them independently
• Aggressive time-limited discount contingent on paying deposit before you have read the contract