The vetting checklist that applies to every Melbourne specialist

BuildPilot does not yet match Melbourne builders. Until we do, this is the vetting method we would use ourselves. The first five checks below are specialist-specific; the rest are the core VBA + VMIA + ASIC checks that apply to every domestic builder working in Victoria.

• Ask their Heritage Overlay approval track record - number of projects delivered in Boroondara, Stonnington, Yarra, Port Phillip, Bayside, Melbourne CC
• Ask about specialist trade roster - heritage plaster, leadlight, cast iron, slate roof, sympathetic joinery need dedicated tradespeople
• Ask about materials sourcing - reclaimed timber flooring, sympathetic brick, salvaged stained glass
• Ask about the two-stage design process (heritage impact statement -> Planning Permit -> Contract Documentation) - a 6-12 month front-end is typical
• Verify current VBA registration and category on the public register at vba.vic.gov.au/practitioners/register
• Verify no active or recent disciplinary decisions on the VBA disciplinary decisions list
• Confirm Domestic Building Insurance (DBI) will be issued in the builder's name for your contract price under VMIA (all residential work over $16,000)
• Search the ABN on abr.business.gov.au - name, GST status, date of registration
• Confirm the entity is not under external administration on the ASIC register

The heritage two-stage design process

Heritage renovations run a distinct two-stage design process. Stage 1: Heritage Impact Statement + concept design + Planning Permit (typically 6-12 months, involves heritage consultant, council heritage officer, possibly Heritage Victoria for state-listed places). Stage 2: Contract Documentation + Building Permit + tender + construction (typically 12-18 months). A generalist builder without heritage experience will struggle at both stages.

The four red flags that end the conversation

These four signals correlate strongly with builders who have failed or entered administration in Victoria in the last three years. Any of them = walk away.

• Requested deposit exceeds 10% of contract value (Victorian DBC Act caps deposits at 5%)
• Vague or evasive answer on DBI eligibility for your specific contract price
• Refusal to name the Registered Building Surveyor or to let you speak to them independently
• Aggressive time-limited discount contingent on paying deposit before you have read the contract